Privacy Policy

Introduction
Ballater Community Trust (“we,” “us,” or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information in compliance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By interacting with us or using our services, you agree to the terms of this Privacy Policy.

1. Who We Are
Ballater Community Trust is a community-led organization dedicated to improving and supporting the local area. Our contact details are:
• Address: Ballater Community Trust, Park House, Anderson Road, Ballater, AB35 5QW
• Email: info@royal-deeside.org.uk
• Phone: +44 (0) 13397 55467

2. What Information We Collect
We may collect the following types of personal information:
• Contact Information: Name, address, email, and phone number.
• Membership Information: Details of your membership with Ballater Community Trust.
• Financial Information: Payment details for donations, memberships, or other transactions.
• Event Participation: Information related to events, meetings, or activities you attend or register for.
• Correspondence: Communications with us, including emails or messages.
• Technical Data: Information collected via our website, such as IP address, browser type, and cookies (see Section 7).

3. How We Use Your Information
We use your personal information for the following purposes:
• To manage your membership or involvement with the Trust.
• To provide information about our projects, events, and activities.
• To process donations, payments, or other financial transactions.
• To respond to your inquiries or communications.
• To comply with legal or regulatory obligations.

We will only process your personal data where we have a lawful basis to do so, such as your consent, our legitimate interests, or a legal requirement.

4. How We Share Your Information
We do not sell or rent your personal information. However, we may share your information with:
• Service Providers: Third-party providers who assist with activities such as payment processing or event management.
• Legal Authorities: When required to comply with legal obligations or to protect the Trust’s rights.
• Partner Organisations: Where necessary for joint events or projects (with your consent).

5. How We Store and Protect Your Information
We take appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, or misuse. Your information is stored securely and only accessed by authorized individuals.

We retain personal data only for as long as necessary for the purposes outlined in this Privacy Policy or as required by law.

6. Your Data Protection Rights
Under data protection laws, you have the following rights:
• Access: Request a copy of the personal data we hold about you.
• Correction: Request correction of any inaccurate or incomplete data.
• Deletion: Request deletion of your personal data, subject to legal obligations.
• Objection: Object to the processing of your data for specific purposes.
• Restriction: Request the restriction of processing your personal data.
• Data Portability: Request transfer of your data to another organization.

To exercise any of these rights, please contact us using the details provided in Section 1.

7. Cookies and Website Usage
Our website may use cookies to enhance user experience and analyze site traffic. You can manage your cookie preferences through your browser settings.

For more information, please refer to our Cookie Policy [if applicable].

8. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any significant changes will be communicated to you, and the updated policy will be posted on our website.

This Privacy Policy reflects our commitment to safeguarding your privacy while fostering trust within the Ballater community.